Improving Productivity in a Shared Workspace


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Everyone struggles with staying on task… but add in a shared workspace environment and boy, can it be tough. However, there are things to look for in a shared workspace or coworking environment to ensure that you have the community you want without sacrificing productivity. These five tips will help you get on track, stay on schedule and love the space you are in!

Customize Your Space

Chances are, you spend more time at your desk than almost any other place. So why not treat your workspace like you would treat your home? Customizing a workspace enables you to create an environment where you can reach peak productivity.

Color theory shows that what colors we use in our office can impact our behavior. Accent your workspace with a color that is soothing yet bold enough for stimulation. If bland white walls make you want to cry, change it with a washi tape design, a gallery wall, or a shelf (bonus points if it helps declutter your desk). If you work best writing things down, use chalkboard paint or mount a giant whiteboard on the wall.

For those who are believers, there is, in fact, a proper way to feng shui a desk. Even if that isn’t your cup of tea, basic tenants of feng shui like representing family, health and creativity are essential to productivity. Find a way to honor different parts of your life through minimal touches.

No matter what style or job you have, you should look forward to being in your workspace every day. Even the smallest changes can make a huge difference in the quality of your work life!


Take a Better Break

We lose hours of potential productivity each day to our phones and laptops. It’s easy to mold breaks around checking social media or reading Buzzfeed… but before you know it, your two minute Facebook check has turned into a two hour stalking session of you old high school classmates.

Upgrade your break by taking advantage of your shared workspace. Relax in the communal lounge space, have complimentary tea with a co-worker, or take a walk outside. All of these options help you get off the phone and back to making personal connections. Once you’ve struck the balance between quality work time and quality break time, you’ll feel healthier and more energized to get through your day.

Cut the Clutter

A cluttered workspace = a cluttered mind

Clean, organized spaces are key to increasing productivity. Only keep the essentials on your desk (with a few personal touches) and do not be afraid of empty space! Another snow globe or trinket will only distract you, even if it looks pretty. Or, you can try replacing certain items on your desk with a plant or succulent. It will bring vibrancy into the space without being overwhelming.

Additionally, it is important to work in spaces where clutter isn’t in your line of vision. If you’re easily distracted, turn your desk towards a wall or make sure it isn’t facing a frequently-trafficked hallway.  


Have a Private Space

While there are so many benefits to shared workspaces, it’s imperative to retain a sense of privacy. Open spaces are nice, but some calls and meetings warrant confidentiality. Not everyone in the office needs to know your business! Select a workspace that offers a balance of private and shared spaces so you can have the best of both worlds. You’ll find yourself more productive without the stress of worrying about how you will find a quiet spot. Additionally, make sure your workspace has ample meeting rooms for you to use as yet another way to achieve privacy when meeting with people.

Choose a Space with Live Reception and Mail Services

Shared workspaces typically tout their minimalist features. But just because you work alone or with a small company doesn’t mean you can’t benefit from big business amenities! Choose a workspace that offers live reception and mail services. By eliminating the time and resources necessary to manage calls, receive mail, and perform other administrative tasks, you’ll have more time to focus on your work and your business’ success.

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At AdvantEdge Workspaces, our mix of private offices and shared spaces offer clients flexibility and community. We are dedicated to meeting the unique needs of every client with spaces that they can make their own. So what are you waiting for? Come see how you can maximize your daily productivity with a shared workspace experience. Learn more at to see what we can do for you.

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Written by Juliana Levinson

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